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Tips for planning best corporate event

Planning an event is an exercise which we all have performed at some point of time in our life. For every successful task or failure, there is set management behind it. Every task which involves supervision is an event going on in time. It is considered as a very hectic job as it involves simultaneous working of the various task which further divides themselves into subtasks and every task has its own deadline and its own different way to get that job done. The person responsible for the supervision and management is the becomes the most vulnerable person of all. From the youngest to the eldest, every person finds the manager guilty for any sort of mismanagement. When it comes to a low-level management, the elders participate in the event management as they are the most experienced and the most known people amongst all. There no one can question their credibility in spite of any mismanagement but, if it comes to professional level management, then it is always a big concern as the authority’s reputation comes into the projection. Nowadays, these event planning has made its way into a privately held businesses. Multi-national companies have been established under the same business and of all these areas, this business has got its blow in the Delhi NCR region extremely. Companies have made up a few unions as corporate event planning company in Delhi, Noida, Gurgaon, etc. Various business summits, government conferences, media conclaves, etc. are the key zone for corporate event planning. How to have a well-planned event? For an event planner, it is a matter of concern that everything should go as per the precise requirement. The planner is the person who plays the game from the backend. The managers, coordinators, subordinates, supervisors, etc. are the designation under which the whole planning is done. The people who have been hired, the skilled labour, the decorator, the delegates management, etc are all subtasks which a manager performs and manages but does not comes into limelight. It is bitter to accept that ‘The skills get the applause and the manager gets the payment.’The only thing which matters is to ‘Get The Job Done,’ either by hook or by crook. This responsibility has never been easy and would never be. But, with a few things in mind, it could be made manageable as:

• Definite Objective:

Before starting with event planning, you need to be clear with the objective of the event. With a clear objective, you will get a clear picture of the roadmap which you need to follow. Be clear with the facts like ‘Who all will be attending the event?’, ‘ What the event is all about and what is its theme?’, ‘When will the event be held?’, ‘Is there any pre-events before the main event?’, ‘ what is the purpose of having this event?’ etc. The answers to these question will let you make some good decisions and eventually a great event planning.

• Plan the budget:

Keeping the event under budget gives a positive recognition to the event planner. But, to make things go under budget, you need to know the budget and that too the exact price. Every year the cost for the same job varies a bit and an older estimate will land into debts and will set a bad impression too. Thus good planning needs best estimations.

Make a checklist:

Verbal management is never a suited option for success. An event involves so many tasks that you cannot recall. Accounting for every single and simple task is the best choice to get the resources on time and allow the workflow haste-free.

• Communicate well:

An event planner should be the best communicator amongst his/her team. Clear, crisp and professional communication lets you achieve your goals under the deadline without any quarrels. The more you communicate, the smoother the management works

. • Always plan a backup:

You are a human, not a machine. You ought to use those brain cells to prove that you belong to humans. Working like a machine and get your job done under instructions does not make you stand out. Under unforeseen situations, a backup plan is a shed which shields you from the rainfall of abuses and makes you shine out loud. With the rise of technology and digitisation, every small-scale business has gone digital. With valuable investments and smart advertisements, privately held corporate planning companies have established itself worldwide. Various companies rather than just being a corporate event planning company in Delhi, Noida, Gurgaon, etc. , they have made its reach across the nation with a varied set of customer base and satisfactory services. From a well-defined solution of a problem to a wise career option, this job has got its recognition in the society as a very respectable profession and as a finance booter too.

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10 Must- Do’s to Bear in Mind Whilst Organising your Corporate Events

Planning and gearing up for a round-table conference, brand endorsement campaign, or the launch of a product is demanding and challenging. In these circumstances being diligent and thoughtful really helps to capture and garner the customer’s and other corporate band’s attention. This composition aims at getting you to know how to plan any corporate business like a pro.
Luxury is in detail and detail isn't just detailed it is what makes a masterpiece, and you’re sure to organize a great event if you take care of the minute details. Such a happening is nothing like an informal event. It requires a good amount of pre-planning and appropriate implementation to keep away from losing out on the clientèle. Simply put, it means that one has to start in advance and have everything planned and in order before the D-day advances. And in all modesty, it is a lot of work to be taken care of so that the event is a hit.
 As an event manager, the duty of creating it an unforgettable occasion depends utterly on you, and for that, you need to bring A- game into action. These are the following points you need to keep in mind.
 
1. CHOSE AND SELECT ON THE MOST SUITABLE THEME
The most significant point to be taken into account when setting up for an event is to decide on the theme. This purely signifies that you need to first envision and think about your idea. You also need to take into consideration the audience that is being focused upon for the particular event. Based on these two major facets, i.e., the targeted audience and the theme, you are required to map and as a result execute the corporate event.
 
2. CROSS-CHECK THE SCHEDULE
To put together an event that is booming, make sure that you verify and confirm the dates to debar any clashes with other proceedings. For a superior attendance at your event, reassure that your visitors are not busy or engrossed with another event elsewhere. Work up the event in such a way that it does not hinder your guests’ schedule; relatively plan it according to them. Take heed that it does not clash with a public holiday or festive celebration because then the numbers for your event are sure to diminish.
 
3. LOOK FOR THE POTENTIAL LOCATIONS
After making an estimate of the strength you anticipate attending your event, the next thing you should be doing is venturing out to search for the probable locations. Make sure to discuss the cost factor and other monetary related terms, the number of hours you can use it for, and the other additional benefits of the place. Make it a point to visit a couple of houses so that you can settle for the best. Also, bear in mind to book the caterers and bartenders in advance.
 
4. BOOK THE GENTRY 
Book your chief speakers, guests of honor beforehand. Doing this will ensure that you are not let down at the last minute, and your guests are not let down. If the speaker is well known, you can expect a surge in the no. of people attending your event.
 
5. PROMOTE
Once you have your location and guest list standing by, make sure to advertise and promote your event. Send out the invites, approach your guests and the media if needed, and book them in advance. Get your audience interested in the event as it is of extreme importance to have fine numbers.
 
6. GET YOUR EVENT FUNDED
Sponsors and supporters are a vital component of any event―they not only fund the event but also play a decisive for its success. Treat your sponsors as your boss, and simultaneously, be certain of what you want from their end and what can they expect from the event.
7. ASSIGN THE DIFFERENT TASKS
 
Keep in mind that it is always best to assign responsible people to do their respective jobs rather than straining yourself with it all. Allocate the jobs, and have aid and backup just in case. Most importantly, work with them together as a team at all times. 
 
8. ENROLLMENT FEE
The single way to produce profits for your event is by setting up enrollment or a registration fee. Make sure you have sent out an adequate amount of registration forms along with the invites. It will facilitate gather information which is essential for advertising and promotional activities following the event. Make sure you have incentives ready for the early birds who register. You can organize for a website for online registration to have an estimated idea about the turnout to be expected. Provide concession and offers to those who have contributed to the previous events. It will without a doubt magnetize and make the custom content and pleased. If doable, arrange and maintain for a counter at the entrance hall for registrations at the eleventh hour.
9. Brooch
Corporate events necessitate the attendees to wear badges and brooches. Give out custom-made brooches to each person who is going to be present at the event. Keep in mind to have spare brooches in case you require them on the day of the event.
10. A RUN THROUGH BEFORE D-DAY 
A day before the big day, ensure you have the whole thing ready. Make sure that everything is spick and span and that every tiny detail is taken care of. Make sure that the arrangements are being properly made and everything is in place. Circulate brochures and pamphlets to the guests who would make the event even more organized. Remember, the first impression is the last impression, and you don’t want to mess it up. To do this, you would have to make sure that the entire management is resourceful and ordered.
Last but not the least; ensure there is no hindrance in your event that will portray a bad image to your guests. Also, bear in mind to put your visitors’ security and contentment above all. 
Hope that you have a great event! Happy event planning!

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Best Team building ideas to make Employees Stress Free

Today everyone is busy. Everyone is working. Someone is working to achieve fame, some to achieve money, some want power and some just wanted to prove themselves. Owing to these desires people work hard each and every day. Now working every day such long hours is bound to create stress and pressure. If a person does not find a way to deal with this, it can have a negative effect on health. This will have a negative effect on their attitude in a company. This will directly or indirectly have its effect on the Company’s profit.

Team Lunch

Basics are important everywhere. Same goes for team building. Team lunch should be made a weekly practice. Where an entire department can sit and have a meal together. They can talk freely and discuss anything. Share thoughts and get to know each other. They can also discuss work and share their problems. In this way, if someone needs help, they can freely reach out to their colleagues freely.

Team Picnic

A company should offer to pay for a team picnic once in three months. This picnic could be just for a day or two. Maybe the company could only pay for travel or for stay and employees could contribute for the rest. This picnic could be in a resort or a hill station. Just anywhere away from the office where people can actually be free. They can enjoy the place and forget about work. They will have fun with each other, and this will build trust between them.

No work on Sunday

Working for 10 hours all 6 days is tedious. So the company should make sure that their employees are free at least on Sundays. They should not even take any extra work home. They should spend this day with their family and have some quality time. This will keep your employees emotionally stable. They will have lesser stress and more of a positive attitude.

Interdepartmental Competition

Competition within a team is not healthy. So a company should make two or three teams in one department. Now the competition will be between these different teams. This will enhance the team building spirit in every team. They will cooperate with each other to make their teams achieve goals better than other teams. This will even enhance the quality of their work.

Every company needs employees that can work together as a team and trust each other. This will avoid any office politics and grapevine. The company should promote healthy competition between employees so that it will not affect their mental state and personal lives. If an employee is happy and satisfied this will reflect on their work. They will feel motivated to do better and will desire to achieve more. Employees with a negative attitude will not work properly and will lead to the loss of the company. Also if more than one employee will start to have a negative attitude, it can start a tremendous breakdown in the company. So it is a company’s duty to keep their employees positive.

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HOW TO ORGANISE BEST COLLEGE FESTIVAL

A college is a place where most students go with big dreams in their eyes and a lot of expectations. We have all been college students once, isn't that true?
College is supposed to be this happening place where you meet new people and make friends, party with them, bunk class with them, laugh at the teacher and so much more. It's a whole bag full of great memories.
One of the most memorable parts of college is all those fests, college festivals when people turn up in college. For making that experience memorable, a whole team puts in so much effort into organizing one festival. Let me tell you; it is not at all comfortable but not impossible too. 
Organising a college fest requires list making and then actually going through that checklist one by one to make sure you haven't missed out on anything. I have listed some of the most important things to take care of while organizing such an event. 
GET A BUDGET
There is nothing more important than a budget for organizing an event. Before deciding on all the great things that you can do in a college festival, you need to see if you can go through with them considering your budget. Going through with expensive plans without a budget can land you in a cash crunch. Like, if you want the best Punjabi singer there, then that can’t happen on a small budget. You can get approval from your college by consulting the faculty about the procedure. Once it gets approved its go time for you.
TEAMWORK
Organising a college festival is never the work of one single person, it's a whole team behind the success. Build that team and take as many people as you need. Make individual people take care of different departments and place more people under them who make sure even the smallest things are done. A good team can only make your festival a success.
THE SECOND ROAD
Sometimes, what happens is that the college doesn't approve of all the money you require. Not to worry in this case. Go for sponsorship if you need more money. You make a small college festival so grand with the help of right sponsors. This isn't good for you but the college as well. Sometimes, sponsors are necessary when you want something like a top singer for the college event. 
MARKETING
A college festival will be amazing only when people come to attend it. This is why you need to promote the vent while you are preparing for it. Always have a marketing team with you which is continually working on improving the vent on various platforms. The more people attend the fest, the better it will be for the college and the event. Sponsors would be more interested in your fest if there is already hype about it. Inviting the best celebrity for college fest can create a good hype about it. 
START EARLY
There might be a lot of time till the actual date of the fest, and you might think that things would quickly get done in the last ten days. This never happens, something gets skipped somehow. Start preparing, the moment you have your budget. Pre-arrangement of things like food, the venue, set up for the stage, etc. is always good. This way you have more time to focus on smaller details. The vendors who prepare things like stage etc. also need time to plan stuff of time itself. If you are planning to call a top singer for a college event, then you would need to look at these things in advance. 
ONE STEP AT A TIME
Start planning months ahead and keep checking out things as they are done. Prepare a list first of tasks that need to be accomplished in a particular time frame. Follow that time frame along with the menu and check out once everything is done. If something isn't done on time, you will instantly know you are falling behind. Along with the list have the name of the person taking care of it, so you know who to go to in case the work isn't done. This way all the work for the event will be done with a timeline. 
MANAGEMENT
Have a separate team take care of things like technical, light, cultural, etc. Proper event management has to be done where everyone isn't jumping into everything. Grouping is significant considering there is so much to do. When the top singer for a college event has come you need to receive him, take care of the guests and manage your team. Management doesn't come easy; it has to be made sure that the right department does the right thing. 
AFTER PARTY
Once the vent is done and successful, make sure you thank everyone who was responsible for the success. No one hates a pat on the back for doing something right. This way you have a great and hardworking team in the long run. Have a post-event session where you review everything with everyone and pack up well in time too.
 
College festivals are the time where we see everyone working hard genuinely to make something successful. This is a time one of us forgets in our life because it is so high.  

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Best Event company in Gurgaon, Delhi, Noida,

Organizing an event in Delhi may not be a walk in a park. If you are willing to hold one, you got two choices. Either you can do it yourself or hire an event management company in Delhi NCR for the job. However, before you choose, you should be aware of the fact that the process is complicated and demands to consume a lot of resources and time. A better option might be to hire a brand promotion company and let them do the job for you. Apart from saving you a lot of time, they can help make the event more attractive and organized, and hence successful.

But, in this ocean of big event management companies in Delhi, how will you find the pearl company for your event?  A lot many companies will offer their services, but how will you choose the best one? The following list may help you search your needle in the haystack.

Know your needs: Make a list of your requirements and communicate with the company regarding that. Give them the details of your requirements and make sure the company is efficient in providing you with everything you need without any compromises.

Do a background check of the company: Know about the company and its experience in the event management field. Go for well-established big event management companies in Delhi and remember to check their legal papers and the location of their offices.
Check the company’s experience:  Ask for video presentations and past reference of the events organized by the company. Know about the quality and affordability of the organized events.

Understanding the budget flexibility: Prepare a budget beforehand. Know your needs and get a detailed summary of bills while communicating what you need to your event manager.

Ensure quality equipment:  Events require equipment for their fulfillment, and the brand promotion companies in Delhi can provide them to you. Do a quality check to avoid any unusual circumstances.
Do not go to a company just because it has a lot to offer. Sometimes, you might not even need all of it. Go according to what best suits your needs and only what is important.

Given below is a list of event management companies in Delhi NCR that you can choose for handling your events.
Armaans Event (P) LTD:
ALLURE EVENTS & WEDDINGS PVT. LTD
Cox and Kings Ltd.
Creative Inc.
E Factor

Acclaimed as big brand promotion companies in Delhi, they have 10 plus years of experience in the field of event management. They provide a large variety of entertainment based services to make your event successful. Well established, these companies are supported by highly qualified and experienced staffs. Providing end solutions to all the occasions, these brand promotion companies are not heavy on your pockets. Offering the best quality team and equipment for events like them parties, birthday parties, fashion shows, stage shows, corporate events and wedding occasions, these companies can be relied on.





 

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hire4event.com is a new startup concept of Global Magic Consulting Private Limited for Online Event Equipment Rental Services, came into existence in 2012, to provide total event related services to the different types of Event Organizers in terms of event equipment and manpower. hire4event.com is a professionally managed and a very..

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