Wedding checklist
Wedding management is an art, as an event manager has to take care of thousands of things. While preparing for a wedding event, we need to create a Unique Wedding checklist with the client because sometimes they have different requirements based on tradition. Here, we have covered the maximum points that can be used in a Unique Wedding checklist, helping both the client and the wedding event manager ensure nothing important is missed.
Printing and stationery |
| Invitation Card |
| Gift/Sweet Boxes |
| Vehicles Stickers |
| Welcome Folder/Welcome Notes/Standees |
| Program Itinerary |
| Letter head |
| Thank You Note |
| Help Desk |
| Details of Important Numbers and Facilities |
| Good morning or good night notes |
| Venue Signage |
| Envelopes |
| Carry Bags |
| News Letter/Magazine |
| Calendar |
| Ticket Envelop |
| Luggage Tags |
| Room Listing |
| Playing Cards/Boot Coins |
| Valet Card |
Welcome to the hotel or venue |
| Garlands/Bouquet/Flower Buds |
| Music Performer |
| Refreshment Service (Welcome Drinks) |
| Aarti/Tikka |
| Escorting of Families |
| Dhool Artist on Entrance |
| Snacks & Towel |
| Any Special Welcome |
Mini bar / Room service |
| Fruit Platter |
| Gift Hamper/Snacks Basket |
| Soft Beverages |
| Hard Beverages |
| Toiletries |
| Laundry Service |
| Tobacco Products |
| Bath Accessories |
| First Aid Kit |
| Beauty Parlor/Barber Setup |
| Good Night Chocolate/Good Morning Cookies |
Airport to venue Hospitality |
| Welcome Placards |
| Manpower Badges/Attire |
| Boarding Direction Signage |
| Coach Stickers |
| Luxury Car for VIP |
| Luggage Van |
| Luggage Tags |
| Refreshment Kits/Mid-Way Refreshment Arrangements |
| Voice Over CD |
Hospitality |
| List of Guest Invites & RSVP |
| Room Availability, Confirmation & Allocation List |
| List of Guest Arrival & Departures |
| Check in & Check out |
| Telecalling (as per function) & Whats App Messenger |
| Excursion Management/Wheel Chair |
Decoration |
| Theme Presentation/Designs |
| Layout of Venues |
| Stage, Seating, Entry, Passage, Ambiance |
| Extra Round tables and chairs |
| Standby DG Sets |
| Setup For Ceremonies |
| Setup For Entertainment |
| Mandap & Sitting Arrangement |
Video & Photograph |
| Details of Function |
| Introduction With Important Family Members |
| Pre-wedding shoot |
| Studio Photography With Instant Photographs |
| number of pictures Required |
| Live Mixing & Telecast |
| Number of Cameras & Photographers |
| Scheduled of Event & Program Flow |
| Portrait/Special Photography |
| Mementos/Packet for Gifting |
| Instant/Next Day Developing Setup/Collage |
Entertainment & Artist |
| Q Sheet, Tech Riders, Special Props Requirement |
| Details of All Troop Members |
| Choreographers |
| Anchor (Male/Female) |
| DJ |
| Celebrities |
| Ticket, Stay, and Local Conveyance |
| Sound & Light Booking |
| Choreography & Dance (Ladies Sangeet) |
| Stage & Green Room |
| Small Ceremony Entertainment |
| Live Band |
Barat Planning |
| Korath (Malas & Other Setup) |
| Band, Ghodi, Horse, Buggies, or Vintage Car |
| DJ Mobile Van |
| Chatter |
| Punjabi Band/Rajasthani Dancers/Other Performer |
| Assembly Point Service |
| Mobile Van Service |
| Light Van |
| Safa & Dupatta |
| Welcome at Gate With Garlands, Orchid Pin, and Rings |
| Cologne Towels |
| Flower Showering |
| Fireworks & Confetti For Barrat Entry |
| Any other Value Addition |
Varmala planning |
| Fireworks (Sourcing of Vendor, Procurement of Inventory & Specialist to Execute) |
| Flower Showering |
| Choreography |
| Special Effects CD |
| Venue Setup |
| Varmala Theme |
| Backdrop/Ambiance Plan |
| Special Bridal & Groom Entry |
| Cold Fire & Others |
Phera planning |
| Special Setup |
| Service of Refreshment |
| Decoration of Vehicle/Doli |
| Phera Singer/Special Music (if any) |
Technical |
| Sound & Light for Performances |
| Sound & Light Engineers |
| Light: Ambiance & Intelligent Lighting’s |
| DJ |
| LED Wall |
| Ground Light |
| LCD Projector/Plasma |
| Power Supply |
Catering and F&B Management |
| Designing The Menu |
| Breakfast |
| Lunch |
| Dinner |
| Cocktails/Mock-tails |
| High Tea |
| Room Service |
| Sweets & Other Eatables |
| Planning All Procurement of F&B Materials |
Other features |
| Hotel Booking |
| Mehandi Arrangement |
| Entertainments |
| Dress Code |
| Transportation |
| Valet Parking |
| Security at Venue |
| Thanks Giving Cards |
| Live Camera Shoot of Guest |
| On-call doctor |
| Laundry/Barber/Food Packet for Driver and others/Shoe Polish |
We are one of the top wedding rental companies, tent decorators for modern wedding, traditional wedding plannersand managers in in Delhi, ncr. Our team of event professionals and experts always follow art line to manage wedding for fabulous outcome, as wedding are a dream of every family and their relatives, brides, grooms, and neighbors too.
Conclusion
Planning a wedding is a once-in-a-lifetime experience, and having a detailed checklist ensures nothing is left to chance. From the first invitation to the final farewell, every element plays a vital role in making the celebration flawless and memorable. This comprehensive wedding checklist covers every critical aspect to help event planners and families stay organized, stress-free, and fully present in the joy of the occasion.
At Hire4Event, we understand the value of each moment and the dreams tied to it. Our expert team ensures meticulous execution of all tasks—from hospitality to entertainment, décor to technical arrangements. Whether you’re planning a grand traditional wedding or an intimate modern affair, we provide the best wedding rental services and event planning solutions across Delhi and NCR.
Let us turn your dream wedding into a stunning reality—because you deserve nothing less than perfection on your big day.
📞 Call: +91-9810617123
📧 Email: sales@hire4event.com
🌐 Visit: www.hire4event.com
📍 Address: 214, ABC Tower, Sec-135, Noida-201301
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